We’re all familiar with the phrase “information overload.” It reminds us of how today’s workers are constantly being inundated with emails, messages and disruptions. Recent studies suggest that the increasing volume of information—and its interruption of people’s work—can negatively affect productivity. Mckinsey & Company found that workers spend an estimated 28 percent of the workweek managing e-mail and nearly 20 percent searching for internal information. Workers wasting valuable time searching through shared drives, emails and desktop folders is a major issue, one that we saw come up a number of times this week in the news. Here are a few stories we've been monitoring around managing data in the digital age, click the link above to view all three:
Researchers at the University of California, Irvine found that the average office worker is interrupted every three minutes and five seconds, and it can take 23 minutes for them to re-focus on a task. Edward G. Brown, an efficiency consultant calls these interruptions, “Time Bandits.” Brown previously worked with Fortune 500 companies and discovered a pattern among these corporations. He found that unnecessary interruptions caused workers to waste 40 to 60 percent of their time. Brown suggested that the way to fight these distractions is to build mutual agreements between management and workforce, or what he refers to as “Time Locks.”
Decisions are what drive business performance and growth. Whether it's a presentation, proposal or spreadsheet, organizations rely on several resources in order to make important decisions. With such a vast amount of data being created, it can become hard to determine what content and data points are relevant. In order to eliminate this issue, data needs to be stored in a “central integrated repository, with users able to access it at a location and from whatever device suits them.” This will enable workers, leverage effective decision making and drive business growth.
Traditional file management systems have existed for several decades. This process has become deeply engrained in our workplace culture making it nearly impossible to identify the negative aspects behind them. First and foremost, the current approach to storing files is problematic as documents are buried in folders and valuable data is lost. Secondly, the lack of consistency across platforms often creates chaos and confusion among workers. Metadata, or the classification of data can solve this problem through enabling meaningful search and navigation allowing users find which documents are relevant to their individual needs.